IIBA-AITP Creating Common Sense: Communicating Assumptions, Constraints, Risks and Issues

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Topic: Communicating Assumptions, Constraints, Risks and Issues

This discussion will focus on the importance of distinguishing assumptions, constraints,
risks and issues and provide the stakeholder management strategies associated with each
condition. Many organizations collapse or confuse the four terms, and thus have a
difficult time effectively managing the required responses. More mature organizations
are beginning to see the value of effectively managing the definition and communication
of project assumptions, constraints, risks and issues across similar projects, and are
undertaking efforts to invest the time and personnel to identify common assumptions and
proactively respond to those systemic risks critical to the success of the organization’s
projects. Other organizations, however, continue to invest little effort within their
project’s initiation and planning phases in identifying and communicating assumptions
and constraints, leaving their project teams in a reactive, fire-fighting mode of managing
projects when issues arise in the execution phase. These organizations often have to
accept deliverables which don’t meet the performance objectives, in a project already late
and over budget.

Key Learning Points

• Understanding the need for precision in distinguishing assumptions, constraints,risks and issues with our stakeholders
• Clarifying roles, authority, responsibility, and accountability in managing theimpacts of the above distinctions
• Using the typical project documents (Business Case, Project Charter, and ProjectPlan) to solidify agreements and mitigate “expectation creep”

Speaker:  Brad Malone, PMP

Brad Malone, PMP, is President of Twin Star Consulting Company, and has managed
numerous large hardware, product development, software integration, and organizational
change projects in his 30+ year career. He develops and instructs training courses in
basic and advanced portfolio and project management skills, requirements, risk,
estimation, team development, and leadership, and has trained over 25,000 course
participants globally.

Mr. Malone has authored and taught the Project Management Institute’s best-selling
course, Project Management: Competencies and Structure, since its inception and for the
past 20 years worldwide; and is a regular presenter at PMI Global Congresses, local PMI
Chapter meetings and for AVIXA, NSCA, ISE, ProSource, PSNI, PSA Security, as well
as a regular contributor to numerous trade and industry journals.

He has directed many portfolio, project and resource management process
implementation and improvement efforts for Fortune 1000 corporations globally. Clients
include: Starbucks, GE, P&G, Chase, Siemens, and many mid-size companies. He leads
portfolio and project management maturity audit teams for commercial and government
clients, and consults with a wide variety of customers on portfolio / project management
culture and process implementation and leadership issues.

Contact him at brad@twinstarconsulting.com

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